You never know when a colleague may (unexpectedly) be off work. This could include holidays, maternity leave or sick leave. It is important for a company to properly manage leave registration.
There are several ways to do this. For example, with Excel. But it can be done even more efficiently: using an online Time & Attendance management tool. This post explains why it is better for companies to use online time management.
Leave management can be tricky
An employee is suddenly ill or an employee will be absent due to maternity leave in the coming weeks; it can be quite difficult to properly manage and record all changes in staff availability. Especially when this registration is still done offline, it can be particularly challenging.
Offline leave management is outdated
Offline leave management, in a nutshell, is a thing of the past. Organisations are increasingly abandoning the nine-to-five structure, freelancers are being used more often and employees are also striving for a lot more flexibility within an organisation. Requesting leave offline is a lot harder than online:
- Offline leave management requires more time and effort. Employees cannot do this at the click of a button, but have to approach the right person and coordinate this with them. This takes extra time and effort for both people.
- Offline leave management is a lot harder to keep track of. Separate paper or Excel files often do not provide much of an overview, which means things are more easily overlooked.
- Offline leave registration is less accessible, as the schedule is not easy for everyone to use and view.
- Offline leave registration facilitates errors. After all, people can make human mistakes; you can prevent this by managing leave registration online.
- With offline leave registration, you're missing out on many opportunities that can result in visibility and efficiency. That is something we will talk more about below.
Why online leave management will help take your company further
Managing leave registration online not only results in the above problems being solved, it also opens up countless new opportunities that take an organisation to the next level.
- Online leave registration provides managers with real-time insight into the latest changes in staff schedules and leave requests.
- Online leave registration allows employees to easily request leave. This results in happier staff and also saves time and, therefore, money.
- Online leave registration ensures that managers receive notifications when unplanned absences occur, so they can adjust their planning accordingly.
- Online leave registration provides managers with a clear overview.
- Online leave registration allows organisations to easily manage leave requests and feed them into future schedules.
- Online leave registration provides a complete overview of absences by department.
- Online leave registration identifies the impact of absences on work schedules in real time.
- Online leave registration reduces the number of human errors.
- Online leave registration allows employees to track the status of their leave requests online.
Kelio's leave management software
With the use of our Kelio software, you can manage leave online. The Kelio software is designed to make it even easier for managers and employees to request and manage leave, as well as adjust work schedules accordingly. The Kelio software offers organisations the following possibilities, among others:
- Accurately track absences.
- Make reliable calculations.
- Automatically send data to payroll programs.
- Regularise all actions of parties involved in leave management.
- Management of everything in one place.
- Enable employees to request leave online.
- Monitor the impact of absence on work planning in real time.
- Keep an overview of all absences by department.
In addition to leave management options, our Kelio software offers numerous other possibilities for planning, time and attendance management and access control.
Are you interested in the opportunities we can offer your organisation?
If so, feel free to contact us.
